Comparison
HOA Manage vs PayHOA
PayHOA is widely used by self-managed associations for dues collection and core bookkeeping. HOA Manage covers the same money workflows and adds meetings, AI minutes, volunteer coordination and a full resident portal in one flat monthly price.
We describe what HOA Manage does. For PayHOA's current features and pricing, check their site directly — vendor offerings change often.
HOA Manage is a good fit when
Boards and management companies that want dues, communication, meetings, documents and compliance in a single tool without per-module pricing.
PayHOA may fit better when
Associations focused primarily on accounting and dues collection who already have their meeting and communication process elsewhere.
What HOA Manage includes
Online dues and ledgers
HOA Manage supports card and ACH payments with a per-property ledger, automated reminders and policy-driven late fees.
Meetings and AI minutes
One-tap join for Google Meet, Zoom and Teams, agendas, RSVPs, and AI-drafted minutes with motions and action items that the board approves.
Communication
Announcements, direct and group messaging, a board-only room, and optional SMS quick alerts as a flat add-on.
Documents and legal
Versioned governing documents, per-document access levels, an e-signature flow and an immutable legal audit log.
Volunteers and projects
Volunteer projects, shifts, signups, hours tracking, honor roll recognition and public pledge goals.
Pricing model
Flat monthly rate by door count — $15 up to 25 homes, $25 for 26–49, $50 for 50–100, $75 above that. SMS alerts are a separate flat add-on.
Questions to ask every vendor
- What is my total monthly cost at my door count with every add-on included?
- Are payment processing fees included, passed to owners, or billed separately?
- Can I run meetings, minutes and owner communication in the same tool?
- Do governing documents have version history and per-role access?
- Can I export all of my association's data if I leave?
Price HOA Manage for your association
Flat monthly rate by door count. No portfolio minimum.