HOA ManageVendors & maintenance
Contractors, coordinated
Maintenance is where volunteer boards lose the most time — chasing quotes, verifying insurance, relaying updates to owners. HOA Manage puts the vendor, the work order, the photos and the invoice in one place.
Vendor directory
Every contractor the association uses, with trade, contact details, rates and the history of work they have done for you.
Insurance and licence tracking
Store certificates with expiry dates and get warned before coverage lapses, so an uninsured contractor never quietly ends up on your property.
Work orders end to end
Owner reports an issue, the board approves, the vendor is assigned, and status flows back from the field until it is closed.
A vendor portal that shows only their work
Vendors sign in and see the jobs assigned to them — nothing about other owners, other vendors or the association's finances.
Field updates and photos
Contractors post progress notes and before-and-after photos from a phone, which land on the work order and in the board's view instantly.
Ratings and history
Rate a vendor after each job. Next year's board inherits the record instead of starting the search over.
Invoices against jobs
Vendor invoices attach to the work order and flow into payables, so the board can see committed spend against the maintenance budget.
Bidding and auto-routing, coming next
Vendors will bid on posted work orders, expired insurance will block assignment automatically, and ratings will drive who gets offered the job first.
Owners stop asking "what is happening with the gate?"
Because they can see it. Requests they submitted show their current status, and the board can post an announcement about a community-wide job without writing the same email twice.
See the vendor roadmap