HOA ManageAI for associations
AI that drafts. Boards that approve.
Volunteer boards lose evenings to writing minutes, notices and announcements. HOA Manage drafts them from your association's own records — and then makes a human sign off before anything reaches a resident.
AI meeting minutes
Record or type rough notes and get formal minutes with motions, votes, decisions and action items — ready for board approval and publication. Free on every plan, including Starter.
Violation notice drafting
The assistant reads your community's published rules, cites the governing rule verbatim, drafts the notice, sets a cure deadline and suggests a fine consistent with your schedule. The board edits and saves it to the record.
Resident AI assistant
Owners ask when dues are due, whether they can repaint, or how to book the clubhouse. Answers come from your own rules, documents, amenities, announcements and meeting schedule — never invented policy.
Board copilot
Drafts announcements, builds the next meeting agenda from prior minutes and open action items, and summarises delinquency, work orders and violations before every meeting.
Approval workflow
Copilot output is saved as a draft and submitted for review. Another board member approves, requests changes or rejects it. Only then does an announcement publish or an agenda land on a meeting.
Scoped to who is asking
Every AI read runs through the same permissions as the person asking. Homeowners can never surface board-only documents, and no community's data is used to answer another's question.
Everything is on the record
Who drafted it, who approved it, what changed and when — kept alongside the immutable legal audit log the rest of the platform writes to.
Notifications that close the loop
Submit a draft and the board is notified. Approve it and the author hears back. Nothing sits in someone's inbox waiting to be noticed.
How a draft becomes a decision
- 1. Draft. A board member asks the copilot for an announcement, agenda or status briefing.
- 2. Submit. The draft is saved and sent for review. Every other board and management member is notified.
- 3. Review. A different board member edits it in place, then approves, requests changes or rejects it with a note.
- 4. Publish. Approved announcements post to the community feed; approved agendas become numbered items on the meeting.